Inventory and orders that stay accurate
Quotes, sales orders, fulfilment and multi-warehouse stock — one flow from first quote to delivery note.
GamaERP Orders & Inventory connects your sales pipeline to your stock. Quotes convert to sales orders in one click; fulfilment deducts stock from the right warehouse automatically; delivery notes and invoices are generated from the same order; and VAT is applied correctly throughout.
Stock is tracked per warehouse with transfers between locations, and low-stock alerts on the executive dashboard tell you what needs reordering before customers notice.
What you get with Orders & Inventory
Quotes to sales orders
Issue professional quotes and convert accepted ones to sales orders in one click — prices, VAT and customer details carry over.
Fulfilment with automatic stock deduction
Fulfilling an order deducts stock from the selected warehouse immediately, so inventory never drifts from reality.
Multi-warehouse stock
Track quantities per warehouse or branch, and move stock between locations with documented transfers.
Delivery notes & documents
Letterheaded delivery notes, quotes and invoices — printable as PDF or emailed to the customer directly.
Low-stock alerts
Reorder levels per item surface low stock on the dashboard before it becomes a stock-out.
Item master with pricing
One item catalogue with cost and selling prices, shared across sales, procurement and accounting.
Orders & Inventory — common questions
Can I run stock across multiple branches?
Yes. Stock levels are tracked per warehouse, and you can transfer stock between warehouses with a documented transfer record.
Do sales orders update inventory automatically?
Yes. When an order is fulfilled, the quantities are deducted from the selected warehouse immediately — no separate stock adjustment needed.
Can I send quotes and convert them to orders?
Yes. Quotes are first-class documents: send them as letterheaded PDFs, and convert accepted quotes to sales orders in one click with VAT applied.
Which plan includes orders and inventory?
Orders & Inventory is included in the Professional plan (N$7,500 per month excl. VAT on a 12-month contract) and the Enterprise plan.
Works together with
Procurement
From requisition to payment: approvals, vendor selection, purchase orders, goods receiving and three-way invoice matching.
Learn moreAccounting
An IFRS-aligned finance core with NamRA VAT returns, bank reconciliation and a proper year-end close — in Namibian Dollars, from day one.
Learn moreReporting & Compliance
Live dashboards, a build-your-own report builder, scheduled delivery to your inbox — and statutory returns straight from your data.
Learn moreReady to run Orders & Inventory the GamaERP way?
Join the early-access waitlist and be among the first Namibian businesses on GamaERP.
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